Business Entity Filings

Business Entity Filing

Whether you represent a client for legal or accounting services, or you are a small business owner looking to incorporate or handle your own business service transactions, Professional Filing & Search Services, Inc. can file the appropriate documentation to qualify and set up a new business entity. Additionally, we provide amendment, merger, withdrawal, and dissolution filings for existing business entities. Each state and international jurisdiction has its own licensing requirements and the process to obtain or renew a license can vary greatly. It is critical to work with an established and knowledge team to ensure delays are not encountered. We can assist you in determining what type of license your business needs to operate, help compile the license application and filing instructions, identify supporting documents needed and any state or governmental fees due. We guide you through the process and communicate with the licensing authority until your license is obtained. If you operate as a DBA, we can even provide the appropriate filing and publication of your DBA.  We can also provide corporate kits and supplies for your business entity.  As an added benefit to our clients, Professional Filing & Search Services, Inc. can handle your business tax filings, payments, and annual reports. We are happy to answer any questions you may have; please contact us by clicking here.


Document Search & Retrieval

Document Search & RetrievalProfessional Filing & Search Services, Inc. offers document search and retrieval services. We will handle any search and retrieval request, big or small; we are able to handle requests for all U.S. states and territories, including Washington D.C. and Puerto Rico, as well as international jurisdictions. As a leading provider to law firms, title companies, and lending institutions, we take pride in providing the best and precise services to our valued clients.

Due to our relationships with the Department of Revenue and the California Franchise Tax Board, we are able to obtain tax status letters and all appropriate data, all while retaining tax record retention and compliance. In addition, we can obtain or develop bringdown/status certificates for those who desire a non-certified document of the status of a business entity as of a specified date. Lastly, we handle UCC, lien, and real property and litigation searches.


Apostille, Authentication, & Legalization of Documents

Professional Filing & Search Services, Inc. has a long-standing relationship with the California Secretary of State’s office; therefore, we are able to provide apostille, authentication and legalization of both personal and corporate documents. Our prime location near this office allows us to complete expedited and rush requests as well. Some common documents that require authentication are:

  • Power of Attorney
  • Certificate of Incumbency
  • Register of Directors
  • Notarized Passport Copies
  • Certificate of Marriage
  • Certificate of Divorce
  • Certificate of Live Birth
  • Higher Education Certificate of Degree
  • Higher Education Institution Transcripts
  • Certificates of Death
  • Certified copies of Deeds
  • Notarized copy of Driver’s License & Passport
  • Lawsuit Documentation
  • Court Orders


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    “Professional Filing & Search Services, Inc. is the only corporate service company that I use for all of my needs. I have been using Margaret Collins for over 20 years and she is the most efficient and service oriented person for this work. I do a lot of large projects involving all 50 states and international jurisdictions, and they are always done with precise accuracy in a short amount of time.”– Senior Paralegal, Rated Tier One law firm for Corporate Law



    Corporations and LLCs

    Forming and operating an LLC or a corporation is sometimes worth it for a small business owner. The main benefit of an LLC or a corporation is that these entities limit the owners’ personal liability for business debts and court judgments against the business itself. The corporation is an independent entity and is separate from the people who own and manage it.  The corporation pays tax on its own corporate profits and the owners do not use their personal tax returns to pay tax. Owners of the corporation only pay personal income tax on the money they draw from the corporation in the form of salaries and bonuses. LLCs provide limited personal liability for business debts and claims. But when it comes to taxes, LLCs are more like partnerships and the owners of an LLC pay taxes on their shares of the business income on their personal tax returns.

    Nonprofit Corporations

    A nonprofit corporation is a corporation formed for a charitable, educational, religious, or scientific purpose. A nonprofit raises funds by requesting public and private grant money along with donations from individuals and other businesses. The federal and state tax departments do not generally tax nonprofit corporations on money they take in that is related to their nonprofit purpose.

    Limited Partnerships

    Limited partnerships can be complicated to run, and are not recommended for most small business owners. Limited partnerships are usually formed by one person or entity, known as the general partner, who will request investments from others, known as the limited partners. The general partner oversees most operations and is personally liable for business debts (unless the general partner is a corporation or an LLC). Limited partners don’t have a lot of control over the operations or business decisions, so they are usually not personally liable for business debts or claims.


    Each state has very specific laws when it comes to the formation of Cooperatives. In some states, you can file paperwork with the Secretary of State’s office to have on record in that office. Check with your Secretary of State’s office or corporate law attorney for more information.